Attendance

At King’s Oak Academy we want, and expect our pupils to attend school every day, unless they are really not well enough to, or there is another very good reason for their absence which is agreed by the academy.

We believe children who attend regularly are more likely to feel settled in school, maintain friendships, keep up with their learning and gain the greatest benefit from their education.

Attending on time every day also helps pupils form good habits which can stay with them throughout their education and on into the workplace.

Support for your child in school

Please remember we are here to help in any way we can. If you have any concerns about your child that you wish to discuss with us, please do get in touch.

You can contact us using the key details below:

Arriving at school on time

Arriving at school on time is not only essential for the pupil’s own learning, it also encourages habits of good timekeeping and lessens any classroom disruption. Late arrival means pupils risk missing important information which can seriously disadvantage them.

Pupils can arrive from:

• Lower School: 08:20
• Middle and Upper Schools: 08:25

All pupils are expected to arrive at school in good time for the start of the school day at:

• Lower School: 08:30
• Middle School: 08:40
• Upper School: 08:40

Parents will be notified if pupils are late more than once in a week, and staff may ask to meet with parents/carers of pupils who regularly arrive late to discuss reasons for lateness and explore solutions.

Illness

Pupils should attend school every day the school is open, unless they are really not well enough.

Lower School:

Minor illness should not be a reason for staying at home. If your child attends school when feeling slightly under the weather, do let a member of staff know and we will monitor them and contact you if we think they need to go home. If you aren’t sure whether to send your child to school, please contact Reception on 01179 927129 before 09:00 if possible, or at your earliest opportunity, and we will be happy to talk this through with you.

Middle and Upper Schools:

Minor illness should not be a reason for staying at home. If your child attends school when feeling slightly under the weather, but feels worse during the school day, they can let a member of staff know and we will contact you if we think your child needs to go home. If you aren’t sure whether to send your child to school, please contact Reception on 01179 927127 before 09:00 if possible, or at your earliest opportunity, and we will be happy to talk this through with you.

If your child is too ill to attend, you must contact the academy before 09:00 on the first day of absence, to let us know. If your child is ill for more than one day, you will need to contact the academy each morning of absence, unless otherwise agreed with the attendance officer.

To report an absence, please contact the relevant number below selecting option 2:

Lower School:

Tel:01179 927129

Email [email protected]

Middle School:

Tel: 01179 927128

Email: [email protected]

Upper School:

Tel: 01179 927127

Email: [email protected]

Please clearly explain your relationship with the named child, the symptoms your child has, when the symptoms started, and when you expect your child to be well enough to return to school.

By law, schools must record all pupil absences and whether the absence is authorised or unauthorised.  

Medical and dental appointments

Please try to avoid medical and dental appointments in school time. If this is unavoidable, arrange appointments so the minimum school time is lost. Unless it is an emergency appointment, parents/carers are expected to let the academy know about the appointment in advance, with evidence of the appointment.  Your child should still attend school for as much of the school day as possible.

Absence follow up

The academy will follow up any pupil absences where the parent/carer has not contacted us to explain why, or where we are unclear about the reason for absence.

If you fail to notify us of the reason for your child’s absence, it will be recorded as unauthorised.

Where the academy has cause for concern about the actual reason for a pupil’s absence, staff may seek more information or evidence from parents/carers, and/or make a home visit to check the reason.

Unauthorised absences may result in a penalty notice or prosecution.

Important reminder about term time leave

Attending school every day helps children and young people maximise their learning and enjoy the benefits of their education. It really does make a difference.

For that reason, the academy will not authorise any leave of absence in term time, unless satisfied the reason is exceptional.

We ask parents and carers to request permission in advance, and only if absolutely necessary. Any requests should be put in writing via the appropriate form available from Leanne TrippEdwards – KOA Attendance Officer ([email protected]) and wherever possible with at least four school weeks’ notice. The parent or carer who the child normally lives with should make the application.

We also ask parents and carers not to make plans without discussing with the academy first, so that we can make good decisions together.

Family emergencies also need careful consideration. It may not always be appropriate, or in the best interests of the child, to miss school for emergencies which are being dealt with by adult family members. Wherever possible, please try to make alternative arrangements for your child so they can still attend school.

It is really important that we know where children are, as we have a duty to ensure they are safe. If we don’t know why a child is absent, we will follow our safeguarding procedures.

Parents/carers are reminded that unauthorised term time leave may result in a penalty notice or prosecution.

To assist parents/carers in booking holidays and arranging other events, our term dates and inset days can be found here.

Legal action for unauthorised absence – including penalty notices

The government has made some changes to the penalty notices for unauthorised absence rules, which come into effect from 19 August 2024, in time for the new school year.

From 19 August, if a child has at least 10 sessions of unauthorised absence in 10 school weeks, their parent/s may receive a penalty notice. (A morning or afternoon is one session; a whole school day is two sessions.) However, the government’s rules also allow for penalty notices to be issued for less unauthorised absence, in some circumstances, for example where parents appear to be avoiding the national threshold by taking several term time holidays below threshold, or for repeated absence for birthdays or other family events which the school has not authorised absence for.

Penalty notices are issued to each parent/carer with responsibility for the child and are issued for each child with unauthorised absence. For example, if two siblings have unauthorised absence, and there are two parents/carers with responsibility for the children, four penalty notices would be issued.

Please note: Penalty notices are issued to parents and carers as an alternative to prosecution and are intended to prevent the need for court action. A penalty notice may not be issued if prosecution is considered a more appropriate sanction for a pupil’s unauthorised absence.

The table below provides more information about penalty notices and other legal action for unauthorised absence.

Senior Attendance Champion

The Department for Education expects every school to have a Senior Attendance Champion who is responsible for leading on attendance matters across the school and liaising with pupils, parents and organisations outside the school, where needed.

Our academy’s Senior Attendance Champion is Andy Marshall-Aherne – Assistant Principal ([email protected])

Further information:

If you have any questions about this information, or any other attendance related questions, please contact Andy Marshall-Aherne – Assistant Principal ([email protected]) or Leanne TrippEdwards – Attendance Officer ([email protected]).

Our full school attendance policy can be found here.